Summit Shred Swap — Rental Agreement

Version 0.1 — DRAFT for attorney review — September 17, 2026

1. What this is

This Rental Agreement is a contract between the Lender and the Renter for one rental booked through Summit Shred Swap. Both accept it when the Lender accepts the booking. Summit Shred Swap LLC ("we," "us") is not a party to the rental; we administer it — verifying both of you, moving the money through our Payment Processor, keeping the condition record, deciding claims and carrying out the result. The Terms of Service apply, and capitalized words mean what the Terms say.

2. The parties

Lender: the Member whose verified legal name, ID and Community address are on the listing. The Lender owns the gear or has the owner's written permission to rent it out.
Renter: the Member whose verified legal name, ID and card are on the booking. Only the Renter may use the gear.

The booking details shown at acceptance — names, item, dates, deposit, protection plan and Listed Replacement Value — are part of this Agreement. The Renter pays the full booking total at acceptance; the rental price (less the owner fee) is paid to the Lender when both parties confirm the hand-off, and only the deposit is held until the return.

3. The gear

The gear is the item described in the listing at booking, including every accessory the listing says is included (poles, a lock, a paddle, a helmet). The Listed Replacement Value is the amount shown on the listing when the Renter booked. It's the most the Renter can be charged for damage to or loss of the item; missing accessories, fees and tax are on top.

4. The rental term

The Lender sets, on each listing: a minimum rental length (for example 1 day, 2 days, 3 days or a week); the rental units allowed — hour blocks of 4, 8 or 12 hours, by the day, overnight (pick up one day, return the next by a set time), or by the week; the latest daily return time; and how many days ahead a booking must be made. A booking must fit those settings.

The booked term shown at checkout — pickup window, rental unit(s) and return time — is binding on both parties. Changes (an extension, an earlier return, a different return time) are negotiated in the booking thread and take effect only when both sides accept them in the app; an accepted extension is charged at the listed rate. The late-return rules in Section 10 apply to the booked term, or to the changed term once accepted.

5. Handoff

The Lender proposes the handoff options on the listing, and the Renter picks one at booking. The options are:

A named public spot from our spot list — a coffee shop, a grocery-store lot, a rec center. We recommend these.
At the trailhead, lot or marina where the gear will be used.
"Swing by" pickup at a place and time window the Lender chooses. The Lender is never required to give out a home address.
Delivery by the Lender, for the fee shown on the listing.
Unattended lockbox — only if both opt in, only for gear categories we allow, and never for first rentals, motorized gear or high-value gear. The Renter is responsible for the gear from the moment the box is opened.

Meeting places and times are proposed by the Lender and accepted by the Renter; Summit Shred Swap's role is to record them. Both sides confirm the pickup and return windows in the app before the rental starts. At each handoff, both parties complete the photo check-in or check-out in Section 6. Confirming the hand-off releases the Lender's payout; confirming the return releases the Renter's deposit. The no-show and late-return rules apply to the confirmed windows. Both parties agree to be on time and sober, with a phone for the photos. Exact addresses are shared only after acceptance, only in the app.

6. The condition record

At pickup and again at return, each party takes four photos of the gear in the app — the whole item, each side, and any existing damage — and the app stamps the time and location. These photos, plus the listing photos, are the record of the gear's condition. If you skip your photos, the other party's photos control. If neither takes photos, we decide on whatever evidence exists, and the party who should have documented (the Renter at pickup, the Lender at return) carries the burden.

7. Renter's responsibilities

The Renter agrees to:

inspect the gear before using it — bindings, brakes, straps, batteries, inflation, safety equipment — and refuse it at handoff, with photos, if it isn't safe or as listed;
use it only for its intended purpose, within the Renter's own ability, and follow every law, permit, land-manager rule and closure that applies;
not let anyone else use it, modify it, or take it out of Colorado without the Lender's OK in the app;
keep it secure — locked, indoors or with you — and never visible in a vehicle overnight;
return it on time, to the agreed spot, cleaned to the state received (a rinse, not a shop tune); and
bring and use your own helmet, PFD, beacon, shovel, probe and other safety equipment the activity calls for — and inspect any the listing includes before relying on them.

8. Break it, fix it

Normal wear — base scratches, small nicks, a dulled edge, dirt — is part of renting and costs the Renter nothing. Damage beyond normal wear is the Renter's responsibility, whatever the cause, unless it came from a defect the Lender knew or should have known about. The Renter owes:

the actual cost of repair — parts and labor at a local shop's normal rates; or
if the item can't reasonably be repaired, the depreciated replacement value — what a comparable used item costs today — never more than the Listed Replacement Value.

The Lender provides a repair quote or replacement comparison within the claims window. We may ask for a second quote.

9. Missing items

If an accessory the listing included isn't returned, the Renter owes its listed value. If it's returned in good condition within 7 days, we refund the charge.

10. Late return

There's a 2-hour grace period after the booked return time. After that we automatically charge the Renter a full extra day at the listed rate — for hour-block or overnight rentals, a full extra period — and each further 24 hours is another day, until the return is confirmed or the non-return protocol starts. Late fees come from the deposit first and then the card on file. The Lender can waive late fees in the app. Running late? Message the Lender in the app before the return time — an accepted request is an extension, not a late return.

11. Non-return and theft

If the gear isn't returned within 48 hours after the return date and the Renter doesn't respond to our messages and calls, we treat the rental as theft. The Renter authorizes us to:

take the Listed Replacement Value plus late fees, our fees and tax from the deposit first and then the Renter's card(s);
give the Renter's verified legal name, date of birth, ID details and the rental record to law enforcement in a police report, and to the Lender so the Lender can pursue a claim; and
permanently ban the Renter.

If the gear is later returned, we refund the replacement charge less late fees and any damage once the Lender confirms the condition — but the report and the ban stand.

12. Deposit and charge authorization

The Renter authorizes Summit Shred Swap, through our Payment Processor, to:

place a hold on, or charge, the deposit shown at booking, and release or refund it when both parties confirm the return, provided no claim is open (an open claim keeps the deposit held until it is decided);
apply the deposit first, then charge the card on file and any other card in the Renter's account, for damage, missing items, late fees, cleaning fees and unreturned gear as set out here, up to the Listed Replacement Value plus fees and tax — a claim filed after the deposit has been released is charged to the card; and
retry a failed charge, including on any card added later.

We tell the Renter in writing, with the amount and reason, before charging anything beyond the rental price and deposit. A failed charge is still owed.

Rental credit (Terms, Section 18) applied at checkout reduces what the Renter pays us; it does not reduce the Rental Fee owed to the Lender, the deposit, or any amount the Renter owes under this Agreement.

13. Protection plan (optional)

The plan the Renter chose at booking is part of this Agreement:

None — the Renter owes the full amount under Sections 8 through 11.
Basic — the Renter owes damage beyond normal wear only up to the deductible shown at booking.
Plus — the Renter owes $0 for damage beyond normal wear, and no deposit hold is placed.

A plan limits what the Renter owes under Section 8 only. It never covers non-return or theft, missing items, late or cleaning fees, injuries, anyone else's property, or damage caused by breaking Section 7 — letting a friend ride it, riding impaired, taking a groomer-only setup into the backcountry. If a plan reduces what the Renter owes, we pay the Lender the difference, up to the Listed Replacement Value, from the plan fees we collect. A protection plan is a limit on the Renter's contractual responsibility to Summit Shred Swap. It is not insurance, and we are not an insurer. We may later add coverage from a licensed insurer, on terms shown at booking.

14. Lender's responsibilities

The Lender agrees to:

keep the listing accurate — description, photos, size, included accessories, known flaws and the Listed Replacement Value;
hand over gear that's clean, complete, maintained and safe for its intended purpose, and disclose anything the Renter should know (a recall, a recent repair, "the brakes are soft");
own the gear or have written permission to rent it;
honor the rental settings and handoff options on the listing; be at the confirmed handoff on time, deliver as offered, or make the lockbox available as agreed; and take the four photos at pickup and return;
file any claim within 48 hours of the return, with photos and a quote; and
accept that if the Renter's card can't be charged, our obligation is to try in good faith, pursue the Renter, and pay the Lender what we collect — not to pay from our own funds unless a protection plan applies.

15. Cancellation and no-shows

Before the hand-off nothing has been paid to the Lender, so refunds come from the payment still held by our Payment Processor.

Either party may cancel free until 12 hours before the pickup window opens; the Renter is refunded in full.
Inside 12 hours the Lender decides how much, if any, of the rental price to refund; we refund tax and any plan fee.
If the Renter hasn't arrived 30 minutes after the confirmed pickup window closes and hasn't messaged, the Lender may cancel and is paid one day's rate; the rest is refunded.
If the Lender doesn't show or cancels, the Renter is refunded in full and the Lender's Shred Score is affected.

16. Claims: 48 hours

Any claim — damage, missing items, gear not as listed, unsafe gear, a bad handoff — must be filed in the app within 48 hours after the return is confirmed (for gear refused at handoff, within 48 hours after the pickup window). Later claims are closed unless the problem couldn't have been found within 48 hours with reasonable care. Each side then has 72 hours to respond with photos, quotes and messages.

17. Summit Shred Swap decides

We decide claims as an administrator, in writing, within 10 days after the response window closes, based on the condition record, the listing, the messages and any quotes. We may split responsibility. Our decision is final within the platform and we carry it out — taking what the Renter owes from the deposit first and then the card on file, paying the Lender, and releasing whatever is left of the deposit. Either party may still pursue the other outside the platform; claims against us follow Section 27 of the Terms. We're not liable for a claim decision made in good faith.

18. Assumption of risk and release

Read this carefully. Outdoor and motorized activities — skiing, snowboarding, ski touring, snowmobiling, mountain biking, climbing, paddling, boating, off-roading and every other use of this gear — carry real risks of serious injury, paralysis and death. The risks include terrain, weather, avalanches, water, altitude, collisions, equipment failure or misadjustment, other people, and your own decisions. Summit Shred Swap does not inspect gear. The Lender is not a rental shop.

By renting, the Renter, for themselves and anyone they're responsible for:

assumes all risks of using the gear, known and unknown;
releases and agrees not to sue Summit Shred Swap LLC, its owners, managers, employees and agents, and the Lender, for any injury, death, loss or damage arising from the rental or the use of the gear, including claims based on ordinary negligence — but not claims based on gross negligence, willful misconduct or fraud; and
agrees to indemnify those parties against claims by others arising from the Renter's use of the gear.

The Lender likewise releases Summit Shred Swap from claims about the Renter's use of the gear and about any damage or loss beyond what we actually collect.

19. Motorized gear addendum

The only motorized categories we support are snowmobiles, side-by-sides and UTVs, ATVs and dirt bikes, for off-road use only, and they're handed off in person. For these, the Renter also confirms that: they meet the age requirement and hold any license, registration, permit or safety certificate the law requires to operate it; they'll operate it off-road only, sober, on legal terrain, at safe speeds, with a helmet, and with a passenger only if it's built for one; they'll pay any tickets, fines, impound and recovery costs; and they understand that the Lender's insurance likely does not cover a renter and that our protection plans don't cover injuries or other people's property.

20. Backcountry gear addendum

If the gear is for avalanche terrain — touring skis, splitboards, beacons, shovels, probes, airbag packs, snowshoes — the Renter also confirms that: they have the training and experience to travel in avalanche terrain, or will go with someone who does; they've checked the current avalanche forecast; they know a beacon, shovel and probe don't prevent avalanches; they'll test any rented beacon before leaving the trailhead and won't rely on it as their only one; and neither the Lender nor Summit Shred Swap has assessed the Renter's skills or the conditions.

21. General

Colorado law governs this Agreement. This Agreement, the booking details, the listing and the Terms of Service are the whole agreement for this rental. We may update this form for future rentals; the version you accepted governs your rental. Questions: [support@summitshredswap.com].